Club Registration Information
for the 2005-2006 school year

Starting this year, all clubs (whether "official" or "unofficial") will need to register with TAMS Student Activities. In addition, each Spring, clubs will have to apply to become "official" clubs - whether they are currently an official club or whether they desire to become an official club - for the following school year. Below you will see all the necessary information relating to this process:

Official and Unofficial Club Designations

TAMS Student Activities will have no more than 25 official clubs during any given school year. This number makes sense given the number of students in our population, the number of staff members available to advise organizations, the limited amount of room and equipment resources, and the limited amount of financial resources.

All clubs – official and unofficial – must register their club each year. If a club is not registered, they will have no privileges within the TAMS community (room, van, and equipment reservations, advertising, etc.). Unregistered clubs at TAMS have the freedom to exist, however, their abilities to flourish will be extremely limited. There will be minimal requirements for clubs to qualify for registration:

• Club name
• Club purpose/mission
• List of executives

Each spring, the current official clubs must submit an application for retaining their official status. In addition, current unofficial clubs will be able to apply, through the same process to become an official club. (In order for an unofficial club to qualify, they must have been in existence within the TAMS community for at least one full semester prior to applying.) This will be reviewed by a committee of past and present student leaders, staff advisors, and the Assistant Director of Student Life. The committee will be looking at the following factors in making its decision:

• Purpose of club and how this purpose relates to needs within the TAMS community.
• What the club has contributed to the TAMS community during the past school year.
• What is the scope of the clubs influence (including number of students involved).
• What are the ideas of the new officers for next year’s club.

The following is a list of privileges that go along with official status:

• Program Advisor
• Line item in budget allocation (use of TAMS funds and accounting system)
• First chance to get on calendar for rooms, vans, and equipment
• Official club only programming hours in hall
• Web space on the TAMS server
• Free photocopies and fax machine use
• Advertising benefits
• Up to 10 community service hours per semester per exec for club service
• Special equipment check-out
• Leadership Training
• Storage Space options

The following are what unofficial status offers:

• Use of rooms, vans, and equipment (once calendar is open to general public)
• Limited opportunities for advertising (wing announcements, fliers, etc.)
• Able to apply for funding from general unofficial club pool of money

Process and timelines for applying for official club status

3/6/06Notification given to all clubs of this new process (via web, email, and advisors)

3/6/06 Application process is made available and begins

3/20/06 Applications due from all clubs who wish to remain or become official via email to Kevin by 5pm.

Week of 3/20 PAs meet with Kevin to discuss applications – notification given to those clubs who need to “present” more info to deciding board (these would be clubs who are being considered for removal from official status or clubs who are being considered for addition to official status)

4/3/06 Decisions made and delivered to all clubs.

Application for Registration and Official Club Status

This won't be relevant until the Spring of 2006 - in effect for the 2006-2007 school year. Club status has already been decided for the 2005-2006 school year.

Please submit the following answers via email to Kevin Roden
(roden@tams.sch.unt.edu), by 5pm on 4/1/06.

All clubs need to provide the following information:

• What is the name of your club?
• Please provide of list of officers and emails.
• In a paragraph, please describe the purpose of your club.

Only those clubs who wish to remain or become “official” for the 2005-2006 school year should answer the following questions:

• How do you think your club benefits the TAMS community?
• Provide a list of your activities and events during the 2004-2005 school year.
• What ideas do you have for your club for the 2005-2006 school year?