Election Policies and Procedures

Generally, clubs are given a lot of freedom concerning the process by which they select new officers. Check with the club of your interest to find out more specifics. The following are some guidelines that need to be adhered to:

Dates for selecting new officers
The following are important dates for officer elections:

• Your Club’s election procedures in writing must be turned into Kevin via email (roden@tams.sch.unt.edu.) by 5pm on February 15, 2008.
• All Officer Nominations due to Kevin via email by 5pm on Feb 29, 2008.
• Window for selecting new officers March 3 through March 14, 2008.
• New Officer lists should be submitted to Kevin’s Box by 5pm on March 14, 2008.

Advertising
Due to the large volume of candidates, the advertising must be kept to a minimum. Each candidate is allowed only one sign to be placed in Mac Café. There are no other places in the building where election signs may be hung. No signs may go up prior to March 1, 2008 and all signs must be taken down immediately following the election. Candidates may not utilize the student boxes for campaigning. Because of the limited nature of advertising space, candidates and clubs are encouraged to brainstorm and come up with creative ways to showcase the available officer options (i.e. Debates between candidates, speeches, make brochures available, etc.).

GPA/Point Requirements
In order to run for an office, junior candidates must be on 2nd semester privileges (at least a 3.10 GPA and 30 or fewer points). If the candidate not meet this criteria, he/she may submit the Morales Conditional Candidacy form – this can be found online under the Student Activities section. This is due to Kevin Roden prior to the election of the office you are seeking. In order to retain the office after their junior year, all officers must be eligible for 3rd semester privileges following the spring semester of their junior year. Elected officers will not be able to make up grades during the summer for the sake of retaining his/her officer position.

Running for and Holding More than One Office
Club officer positions can be time-consuming and involve significant responsibility. For this reason, no student can hold more than one club officer position. However, you may run for up to 2 officer positions. If in the event you are selected for both of these positions, you must choose one and give up the other. The club that is affected by the loss of a winning candidate due to the above situation must select the person who had the next highest number of votes.

Transition of Power
In order to ensure proper training of new officers and a smooth transition of power, the outgoing executive board is required to continue with their duties in a joint fashion with the new executive board until April 11, 2008. The following steps should be taken to aid in the training of the newly elected officers:

• The old board should come up with some way of celebrating the new board.
• The two boards will meet during the weekly executive meetings.
• Each outgoing officer is required to set up a 30 minute meeting with his/her corresponding officer on the new executive board to discuss job duties, expectations, and how-to skills.
• The two boards are required to put on one program together for the purpose of training the newly elected officers. The outgoing officers should walk the new officers through each step of the process – reserving rooms and equipment, filling out necessary paperwork, purchasing, planning, and evaluation.

The newly elected club officers will be required to attend the final 3 TAMS Leads seminars designed specifically for the new club leaders.